Assign Users to Collections

When you create a collection, you can assign access to existing groups or members. You can, at any time, modify who has access to a collection from the Password Manager web app:

  1. In the web app, open the collection and select the [angle-down] button to see your options:

Manage a collection 2. Select Access. 3. In the collection Access view, you can:

[!TIP] Bulk collection access management Bulk-management: Users with access to the Admin Console can bulk-manage access to collections from the Collections view using the options ⋮ menu:

Bulk manage collections

Assign access to un-managed collections

[!NOTE] Only applies if 'Owner/Admin Manage All' setting is off. The following only applies if the Allow owners and admins to manage all collections and items collection setting is off. If this setting is on in your organization:

  • Owners, admins, and custom role members with the Edit any collectionpermission can always, rather than temporarily, modify access to a collection from the Collection view.
  • The Add Access badge and tab described below will not appear.

Collections should always have at least one assigned member with the Manage collection permission. Under certain circumstances, for example when a managing member leaves your organization, collections can end up without a member with that level of permission.

When this occurs, owners, admins, and custom role members with the Edit any collectionpermission will temporarily gain management capabilities for these collections through the Add Access tab of the Collectionsview:

Add access to un-managed collections

Using the steps described previously in this article, owners, admins, and permitted custom role members should assign a new member with the Manage collection permission. Once done, the assigner will lose management capabilities for that collection and the Add Access label is removed.

Next steps